Privacy Policy — Blaze Estimating LLC
At Blaze Estimating LLC, we take your privacy seriously. This Privacy Policy explains how we collect, use, protect, and handle your information when you use our construction estimating services.
We're in the business of providing accurate construction cost estimates. That means we handle project plans, specifications, and cost data every day. This policy tells you exactly what we do with your information and how we protect it.
Information We Collect
Contact Information
When you request an estimate or contact us, we collect:
- Your name
- Email address
- Phone number
- Company name (if applicable)
- Mailing address
- Project location
Project Information
To provide accurate construction estimates, we collect and review:
- Project plans and blueprints — Architectural, structural, MEP drawings
- Specifications — Project specs, material requirements, scope documents
- Site information — Project address, site conditions, access details
- Project details — Square footage, number of units, construction type
- Timeline information — Project schedule, bid deadlines, construction start dates
- Budget parameters — Target costs, funding sources, cost constraints
Business Information
For commercial clients, we may collect:
- Business type (contractor, developer, architect, etc.)
- License numbers (when relevant for certain jurisdictions)
- Business tax ID (for invoicing purposes)
- Payment information (processed securely through third-party payment processors)
Website Usage Data
When you visit blazeestimating.com, we automatically collect:
- IP address
- Browser type and version
- Pages you visit on our site
- Time and date of your visit
- Referring website
- Device information
How We Use Your Information
To Provide Estimating Services
We use your project information to:
- Perform quantity takeoffs from your plans
- Calculate material costs specific to your project location
- Determine labor costs based on local rates and project complexity
- Apply regional cost adjustments
- Generate detailed cost breakdowns
- Deliver estimates in your preferred format (Excel, PDF, Bluebeam)
To Communicate With You
We use your contact information to:
- Respond to your estimate requests
- Ask clarifying questions about your project
- Deliver your completed estimates
- Provide customer support
- Send project updates or revisions
- Follow up on quotes and proposals
To Process Payments
We use your billing information to:
- Invoice you for services
- Process payments (through secure third-party processors)
- Maintain transaction records
- Handle refunds if needed
To Improve Our Services
We may use aggregated, non-identifying data to:
- Update our cost databases with current market pricing
- Improve estimation accuracy
- Identify common project types and trends
- Enhance our website and services
Important
We never share your specific project details with competitors or use your plans for any purpose other than providing you with estimates.
Project Confidentiality
We understand that construction projects are often confidential, especially during the bidding phase. Here's how we protect your project information:
Non-Disclosure
- Your project plans, specifications, and estimates remain confidential
- We don't share your project information with other clients
- We don't disclose what projects we're working on
- We can sign NDAs when required for sensitive projects
Secure File Handling
- Project files are stored on secure, encrypted servers
- Access is limited to estimators working on your project
- Files are deleted after project completion (unless you request otherwise)
- We use secure file transfer methods (encrypted email, secure upload portals)
Team Access
Only our estimating team has access to your project files. We limit access to:
- The estimator(s) assigned to your project
- Quality control reviewers
- Senior estimators (for complex projects requiring additional expertise)
Our Commitment
We don't sell, rent, or share your project information with third parties for marketing purposes. Ever.
How We Share Information
We May Share Information With:
Service Providers
We work with trusted third-party services to operate our business:
- Cloud storage providers — For secure file storage
- Payment processors — To handle invoicing and payments (they never see your project files)
- Email services — To communicate with you
- Estimating software vendors — The tools we use to perform takeoffs and calculations
All service providers are bound by confidentiality agreements and data protection requirements.
Cost Database Providers
We may share non-identifying project data with cost database providers (like RSMeans) to help maintain accurate, current pricing information. This data is:
- Completely anonymized
- Aggregated with data from thousands of other projects
- Limited to cost information only (no plans, specs, or identifying details)
Legal Requirements
We may disclose information if required by law, such as:
- In response to a valid subpoena or court order
- To comply with legal obligations
- To protect our rights or property
- To investigate potential violations of our terms
We Never Share:
- Your project plans or specifications with competitors
- Your contact information with marketers
- Your pricing information with other clients
- Your project details on social media or case studies (without explicit permission)
- SMS opt-in consent and phone numbers collected for text messaging are never shared with third parties or affiliates for marketing or any other purpose.
SMS & Text Messaging — No Third-Party Sharing
When you provide your phone number and consent to receive text messages from Blaze Estimating LLC, that consent and your phone number are used solely to communicate with you about your estimating project. We do not sell, rent, transfer, or share SMS opt-in data or phone numbers with any third party, affiliate, or partner for any purpose whatsoever. This policy is strictly enforced in compliance with TCPA and carrier guidelines.
Data Retention
Active Projects
We retain your project files during the active estimating period and for 30 days after delivery (in case you need revisions).
Completed Projects
After project completion, we:
- Archive your estimate for our records (for 7 years for tax and accounting purposes)
- Delete project plans and specifications within 90 days (unless you request otherwise)
- Keep contact information for future service requests
Your Right to Deletion
You can request that we delete your project files at any time by emailing plans@blazeestimating.com. We'll delete:
- All project plans and specifications immediately
- Estimates and cost breakdowns (unless required for legal/tax purposes)
- Your contact information (if you no longer want to receive communications)
Data Security
We take security seriously. Here's how we protect your information:
Technical Measures
- Encryption — All file transfers use SSL/TLS encryption
- Secure servers — Data stored on encrypted, secure cloud servers
- Access controls — Password-protected accounts with two-factor authentication
- Regular backups — Automated backups to prevent data loss
- Firewall protection — Network security measures
Operational Measures
- Limited team access to project files
- Regular security training for our team
- Secure file naming (no identifying information in filenames)
- Regular security audits
- Incident response procedures
Note
No system is 100% secure. While we use industry-standard security measures, we can't guarantee absolute security. If you have concerns about a specific project, let us know and we can implement additional security measures.
Cookies and Tracking
Our website uses cookies to improve your experience. Here's what we use:
Essential Cookies
Required for the website to function:
- Session management
- Security features
- Form submission
Analytics Cookies
Help us understand how visitors use our site:
- Google Analytics (anonymized IP addresses)
- Page view tracking
- Traffic sources
Preference Cookies
Remember your choices:
- Language preferences
- Location settings
- Cookie consent
You can disable cookies in your browser settings, but some features of our website may not work properly.
Your Rights
You have the right to:
Access Your Data
Request copies of the personal information we have about you.
Correct Your Data
Update inaccurate or incomplete information at any time.
Delete Your Data
Request deletion of your personal information (subject to legal requirements).
Object to Processing
Opt out of marketing communications at any time.
Data Portability
Receive your data in a common, portable format.
Withdraw Consent
Stop us from using your data (we may not be able to provide services).
To exercise any of these rights, contact us at plans@blazeestimating.com or call +1 (713) 493-0391.
Marketing Communications
We may send you:
- Updates about our services
- Construction cost trends and market data
- Special offers for returning clients
- Industry news relevant to construction estimating
You can opt out anytime by:
- Clicking "unsubscribe" in any marketing email
- Emailing plans@blazeestimating.com
- Calling +1 (713) 493-0391
Note
We'll still send you essential communications about projects you've requested (estimate delivery, revisions, invoices).
Third-Party Links
Our website may link to:
- Cost database providers
- Building code resources
- Industry publications
- Software vendors
We're not responsible for the privacy practices of external websites. Review their privacy policies before providing any information.
Children's Privacy
Our services are for businesses and professionals. We don't knowingly collect information from anyone under 18. If you're a parent and believe your child has provided us with information, contact us immediately at plans@blazeestimating.com.
California Privacy Rights (CCPA)
If you're a California resident, you have additional rights under the California Consumer Privacy Act:
- Right to know — What personal information we collect and how we use it
- Right to delete — Request deletion of your personal information
- Right to opt-out — Opt out of the "sale" of personal information (we don't sell personal information)
- Right to non-discrimination — Equal service even if you exercise your privacy rights
To make a request under CCPA, email plans@blazeestimating.com with "CCPA Request" in the subject line.
Changes to This Policy
We may update this Privacy Policy to reflect:
- Changes in our services
- New legal requirements
- Security improvements
- Industry best practices
When we make changes:
- We'll update the "Last updated" date at the top
- For significant changes, we'll notify you by email
- We'll post a notice on our website
Continued use of our services after changes means you accept the updated policy.
International Users
Blaze Estimating LLC operates primarily in the United States and Canada. If you're located outside North America:
- Your information may be transferred to and processed in the United States
- We comply with applicable data protection laws
- We use standard contractual clauses for international data transfers
Contact Us
Questions about this Privacy Policy or how we handle your information?
Blaze Estimating LLC
Our Commitment to Privacy
Your Trust Is Everything
At Blaze Estimating LLC, your trust is everything. We built our business on accuracy and confidentiality. Your project information is safe with us, and we'll never compromise that trust.
If you have concerns about how we handle your information, or if you want to discuss additional security measures for sensitive projects, just call us. We're happy to work with you to ensure your comfort and confidence.
Thank you for trusting Blaze Estimating LLC with your construction estimating needs.
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